Your company produces a huge number of documents and contents every day including proposals, contracts sales decks, marketing material blog posts, training manuals, HR policies, etc. All of that content is frequently scattered across your electronic devices – Word documents on desktops cloud storage applications like Dropbox, OneDrive and Google Drive as well as file attachments within email, and on your mobile phones. The right document management platform will ensure that your teams have access to the most recent version of any document.
A document management system will store your files in one central repository. This central repository removes the need to search for a specific file on your device or computer and enables access anywhere, at any time.
With a DMS, you can also keep track of all modifications made to your documents over time. Complete version control lets you easily access and roll back any changes made to a document so that you never have to worry about employees working with outdated versions. This feature is especially crucial for remote workers who have multiple devices, and may not know which nydataroom.com version of a document they are working with.
A reliable DMS will automatically index all documents as soon as they are saved, ensuring they are quickly and accurately found whenever you need they are needed. This reduces the chance of mistakes resulting from manual filing scanning, indexing and scanning processes. Additionally the DMS can also allow you to search based on the contents of your documents, rather than only the document’s name or title, making them easier to find.